2018/19 PAYE Year End Updates

07 March 2018


As you will be aware the new tax year is fast approaching, as ever HMRC have made a number of changes to the existing systems. In this email we will address the following issues:


Directors Salaries for 2018/19


As the personal allowance has increased along with the National Insurance rates the amount directors/employees can be paid before tax and National Insurance is due has increased to £8,424 per annum which breaks down to £702 per month or £162 per week.


If you are a director currently being paid £8,164 per annum (£680 per month/£157 per week) we will automatically update your salary in 2017/18 unless you instruct us otherwise.


If you are paid any other amount and wish for your salary to be changed to this amount please let payroll know.


Statutory Sick Pay (SSP) Rates in 2018/19


The rules for Statutory Sick Pay remain the same for 2018/19.


However, rate of Statutory Sick Pay will increase for 2018/19. The SSP rate will increase from £89.35 per week in 2017/18 to £92.05 per week in 2018/19.


To calculate the amount of SSP you need to pay your employee please use the following link to the HMRC calculator tool: https://www.gov.uk/calculate-statutory-sick-pay


2018/19 RTI Submissions


We remind you that in order for your payroll submission to be treated as on time it needs to be filed on or before the pay date; for example, if you send in your wages for 28th February on 1st March this is treated as a late submission.


HMRC allow a late submission of up to 3 days without penalty, and this will remain the case until further notice.


HMRC are also continuing to chase PAYE contributions which have not been paid on time. It is therefore important to make payment on time if you do not want HMRC’s debt enforcement to be on your case.


CIS Suffered/Deducted


As you should be aware CIS needs to be reported to HMRC on a monthly basis. Either through the filing of CIS monthly returns if you have subcontractors or through the payroll submission if you are a Limited Company who has suffered CIS. Sole Traders who suffer CIS will continue to reclaim it on their Self Assessment Tax Returns.


If we file your CIS monthly returns please ensure you are providing the information as soon after the 6th of each month as possible and definitely before the 19th as HMRC are particularly hot on late filing in this area. If you file your own monthly returns please send us a summary at the end of the PAYE year of the CIS you have deducted each month during that year.


For Limited Companies who suffer CIS we need details of any deductions again between the 6th and the 19th of each month for the preceding month so we can file the information with HMRC on a monthly basis. It is particularly important that we have all details of CIS suffered between 6th April 2017 and 5th April 2018 by 12th April 2018 as the payroll final submission for the year is your only opportunity to reclaim this CIS.



2017/18 PAYE Year End


RTI filing deadlines state yearends have to be filed by 19th April which considerably shortens the time available to prepare and file the year ends opposed to the timeframe under the old payroll system. It is therefore extremely important that you get your information to us as soon as possible. If you are a limited company and have CIS deducted from your sales, we will also need this information in advance of 19th April so we can file it on your behalf and generate any refund which may be due.


Failure to file on time could result in HMRC issuing penalties.


The deadline for issuing P60’s to your employees is 31st May. We will send them to you before this date as long as we have all the information from you to complete them.


2017/18 P11D Information


The deadline for filing P11D’s with HMRC is 6th July. If you provide your employees with benefits please let us have the relevant information by 31st May so we can prepare the P11D’s on your behalf. The associated Class 1a National Insurance Contributions will need to be paid to HMRC by 19th July. As ever, late submissions and payments to HMRC can be subject to penalties and interest.


HMRC Bank Accounts – PAYE Payments for 2018/19


As per last year, all PAYE payments in the 2018/19 year should be made to the following bank account.


Account Name:                 HMRC Cumbernauld

Account Number:            12001039

Sort Code:                           08 32 10

Reference:                         See table below


Payment for the month or quarter ended PAYE month or quarter number How to show your reference on your payment
5 May M01 Your Accounts Office reference followed by 1901
5 Jun M02 Your Accounts Office reference followed by 1902
5 Jul M03/Q1 Your Accounts Office reference followed by 1903
5 Aug M04 Your Accounts Office reference followed by 1904
5 Sep M05 Your Accounts Office Reference followed by 1905
5 Oct M06/Q2 Your Accounts Office Reference followed by 1906
5 Nov M07 Your Accounts Office Reference followed by 1907
5 Dec M08 Your Accounts Office Reference followed by 1908
5 Jan M09/Q3 Your Accounts Office Reference followed by 1909
5 Feb M10 Your Accounts Office Reference followed by 1910
5 Mar M11 Your Accounts Office Reference followed by 1911
5 Apr M12/Q4 Your Accounts Office Reference followed by 1912



HMRC point out that failure to use the correct reference or bank account creates additional work because if HMRC’s automated system cannot automatically match the payment they will write to the employer chasing payment, even though the payment has been made.


Tax and National Insurance Thresholds 2018/19

For a comprehensive list of Tax and National Insurance thresholds please visit the government website: https://www.gov.uk/guidance/rates-and-thresholds-for-employers-2018-to-2019


Minimum Wage Increases 2018/19


The National Minimum Wage and National Living Wage rates will change from April. Please see below the changes in rates:


Year 25 and over 21 to 24 18 to 20 Under 18 Apprentice
April 2017 (current) £7.50 £7.05 £5.60 £4.05 £3.50
April 2018 £7.83 £7.38 £5.90 £4.20 £3.70


Please inform us if any of your employees are affected. If the employee is paid a fixed amount not broken down by hours we will not know if they are paid the minimum wage and therefore will not know an increase is required unless we are advised.


For further information, please visit: https://www.gov.uk/national-minimum-wage-rates