Locating Your Unique Taxpayer Reference (UTR) Number

Limited Company, Sole Trader

Locating Your Unique Taxpayer Reference (UTR) Number

When it comes to handling your tax records, a special identifier plays a vital role alongside your name and date of birth. This identifier is your Unique Taxpayer Reference (UTR) number – a 10-digit code that distinguishes your business from the rest.

A UTR (Unique Taxpayer Reference) number is a unique sequence provided by HMRC when you establish a business. Think of it as a tax-specific identification. Depending on your business structure, you might hold multiple UTRs:

  • Sole traders maintain a single UTR, even if they run multiple sole trader ventures.
  • Establishing a limited company gets you a UTR for the company itself. If you draw personal income from the company, a separate UTR as an individual is required.
  • Partnerships require a UTR for the partnership entity, and another to report your share of partnership income.

Getting Your Hands on a UTR Number

Ordinarily, you’ll receive your UTR number after forming a new company or registering yourself (or another entity) for Self Assessment. Some situations demand multiple UTRs. Let’s take an example: you set up a company where you’re the sole director and shareholder:

A UTR for the limited company enables you to submit a Company Tax Return and pay Corporation Tax. Obtained during your Companies House registration, it’s accompanied by your Company Registration Number.

To address personal income from the company, such as dividends as a shareholder, you’ll require a separate UTR for Self Assessment. Keep them distinct!

Tracking Down Your UTR Number

Normally, your UTR number is visible in letters or emails exchanged with HMRC. Make sure to utilise the correct one!

  • A standard UTR is a 10-digit code, sometimes followed by the letter ‘K’, e.g., 1234567891 K.
  • A company’s UTR takes a slightly different form, often commencing with three numbers, then a 10-digit reference, and ending with the letter ‘A’, e.g., 123 0123456789 A.
  • The UTR will only be the 10 digit reference.

What If Your UTR is AWOL?

If your UTR is nowhere to be found in HMRC correspondence, you might locate it within your Personal Tax Account. If the search remains futile, reach out to HMRC promptly, especially if your tax return deadline looms.

In essence, your UTR number serves as your tax identity in the business world. Armed with this knowledge, you can confidently manage your tax matters and meet your obligations effectively.

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